This area is for supervisors and administrators.
Import residents from a spreadsheet
A CSV file with column headings, in any order. Resident ID finds someone already here. Without one, First name, Last name (or one Name column, kept as written) and Date of birth (DD/MM/YYYY) add someone new. Optional: Date of arrival, ID type (TRC or IRP), ID number, Building, Floor, Room, Evacuation need, Family. Download the template.
To change many people at once: , change the rooms (or anything else) in the spreadsheet, then import it here with the first box ticked.
Or paste straight from Excel or Google Sheets: select the rows with the headings, copy, paste here, then press Check.
Last night's register is not closed yet — it closes overnight.
Tick each family’s guardians — only they can mind the children without an Appendix 5.
Suggested families 0
Tap a person to leave them out. Nothing changes until you press Create.
Families
Children with no family
Set up rooms from your spreadsheet
In Excel or Google Sheets, select the rooms table including its headings, copy, and paste it here. Headings can be in any order: Room, Single, Double, Cot, Bunk, Max, and optionally Current and Building. Without a Building column the building is the letter at the front of the room number: B-4 is room B-4 in building B, and keeps its name. A line with no room number adds to the room above it. A line naming one room number with a letter added (B-1 & B1a) is one room, B1, with that line's beds and Max. Different numbers on one line (C2 & C15 & C16) are separate rooms; their beds are given together, so set each room's beds and Max afterwards. Nothing is saved until you press the button under the preview, and pasting the same sheet again updates the same rooms.
Add or remove buildings and rooms
Every export is logged with your name, dates and reason.
Print the fire list · room by room, in the centre's colour code, with a box for the staff in attendance. For the fire panel at the start of each night; each print is recorded.
Site staff list
One per line: Mary Byrne, Kitchen. Duplicates are skipped.
Regular visitors
One per line: Pat Doyle, Doyle Plumbing, 191D12345. Company and car are optional. Duplicates are skipped.